Cloud-Based Vet Software: What You Should Know

Cloud-based veterinary software is the new gold standard in veterinary practice management systems. However, there are many popular choices on the market, and each is different. Some offer only simple, basic functions so you can get up and running quickly, while others contain a range of features.

Here’s what you need to know about cloud-based veterinary PIMS, no matter your practice size or niche.

What cloud-based vet software actually means for your practice

Adopting cloud-based veterinary practice management software means your team has better access to everything they need to do their jobs well. A cloud-based PIMS gives everyone access to full medical records, the daily schedule, and communication tools from any device with a web browser, allowing multi-location practices or off-site employees to share critical information in real time. 

When you update a patient chart from one workstation or location, all other connected sites and employees can see the update immediately, enabling better continuity of care and a better client experience.

Other convenient features of cloud-based veterinary software include:

• Freedom from server hardware, maintenance, and associated costs
• Automatic system updates without downtime or extra fees
• Aggregate reporting and data analytics across multiple sites

What to look for in cloud-based veterinary software

There’s a lot to consider if you’re looking to switch to a cloud-based veterinary PIMS. All modern systems include basic capabilities (e.g., electronic medical records, schedule management, reporting), but how well a particular system works for you depends on your clinic’s unique values, workflows, and needs.

Here are a few things to consider beyond standard features:

• All-in-one functionality: Look for a cloud-based PIMS with all-inclusive features that minimize the need to add “extras” later. Ensure necessities like medical records, treatment plans, invoicing, and online booking actually function in ways that help you create or maintain streamlined workflows.
• Integrations: Even if you choose a PIMS that has everything you need now, you may want to add a newly developed, third-party product or application later. Look for a system with an open API and a broad integration library so you can connect additional tools.
• Ease of use: A user-friendly system with a minimal learning curve allows team members or relief staff to get up and running quickly and optimize workflows.
• AI and automation: AI tools and automation can help you complete tasks faster, such as charting, searching through medical records, or communicating with clients. Look for AI features that are built into the software rather than bolted on.
• Scalability: Practice groups with multiple locations or those planning to expand should choose cloud-based software designed for growth. Important features here include pricing structure, centralized reporting, customization, and compatibility.

How Provet approaches cloud-based veterinary practice management

Provet is an all-in-one Veterinary PIMS built for the AI Agent era. Every feature in Provet is thoughtfully designed to help you make the most of your time, and our software is the first to use AI Agents that actively participate in and help improve workflows, rather than waiting for input to complete tasks.

From booking to billing and beyond, Provet's AI Agents tackle clinical and administrative tasks alongside your team. During consultations, Provet’s Clinical Agent can listen, generate clinical notes, and add billable items to the invoice. Outside of the exam room, Ask Provet helps you find and summarize data by asking questions in conversational language, so you can easily pull up a patient’s relevant history before walking into a room. 

For managers, Ask Provet can help coordinate reporting and data analytics, giving you back time to focus on the team. And because Provet is a cloud-based system, multi-site and enterprise groups can standardize medicine, reporting, protocols, and the client experience across all locations.

Gisle Eritsvær, DVM, owner of Lillehammer Dyreklinikk in Norway, found success after switching to a cloud-based PIMS.

“Provet is the easiest system to understand and to work with. From day one, it's been a pleasure,” he said. “There is no complaining, and to me, that's the best feedback! [The staff] seem satisfied and happy.”

Cloud-based vet software for growing practices and groups

Adding locations or acquiring new clinics introduces complexity for growing practices and large groups. With an on-premise setup, each site may run different software, making it difficult to standardize workflows across the group. A cloud-based all-in-one Veterinary PIMS can provide a single workspace for all locations, giving you a leg up on the competition.

Provet, the first veterinary PIMS with AI Agents, is the leading independent veterinary software platform. With centralized reporting, online booking across locations, and a pricing structure that doesn't penalize you for adding locations or users, Provet’s agentic AI supports single-doctor clinics as well as large enterprise groups across 45 countries.

For Michael Munk, CEO of Altano Group Denmark, switching to the cloud helped unify hospitals across the group while maintaining their individuality. “If we're able to combine different clinics, identities, and accounts under one overhead system, while still allowing each to operate as they need, then we are ahead of other groups and providers,” he said. “Cloud software is the way forward.” 

Punit Rawal, Co-founder at Fauna Veterinary Clinic uses Provet’s Clinical Agents in his practice workflows.

"Saving five minutes per consult does add up when you have 20 to 30 a day. It helps me get home for my kids' bath time."

Why practices switch to Provet

If your veterinary practice management software creates more work than it eliminates, it may be time to switch to cloud-based veterinary software. With Provet, AI Agents are built in, allowing them to access your data and proactively address your needs. Plus, our software provides everything you need in a single cloud-based workspace, with transparent pricing, an open API, and ample room for growth. 

Schedule a demo to see how Provet gives you more time for care.  

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Frequently asked questions about cloud-based vet software

What is cloud-based vet software?

Cloud-based veterinary software is veterinary hospital management software hosted on remote servers rather than locally in the clinic, allowing access from anywhere with internet access. Teams running a cloud-based PIMS avoid the costs and inconveniences of hosting a local server and enjoy automatic updates, simple pricing, and scalability for planned growth.

Can cloud-based veterinary software support online booking in the US?

Many cloud-based veterinary PIMS support online booking for US-based practices. However, not all PIMS include this functionality in their main workspace. Animal hospital and veterinary clinic leaders shopping for new practice management software should look for an all-in-one PIMS that includes online booking and supporting AI features.

How does cloud-based vet software handle medical records?

Medical record storage is the base function of a cloud-based veterinary PIMS. However, modern cloud-based veterinary software vendors, such as Provet, now use AI scribe software to help veterinarians write accurate, complete medical notes quickly. Some PIMS also include AI search and summary features to help organize and sort through important information in lengthy medical records.

Is cloud-based vet software right for a growing veterinary group?

Growing veterinary groups can easily outgrow traditional or server-based veterinary practice management software systems. Or, they may run different systems across different locations. A cloud-based platform enables standardization, communication, continuity of care, and easier management across groups of all sizes by allowing real-time updates and access to the same data, regardless of location.